Property Management Service Agreement
At Wyse our Standard Service Agreement covers any mixed-use complex or residential apartment block. Additional services can be provided with the approval of the board.
Wyse Standard Service Agreement
Financial and Legal
- Preparation of Service Charge Budgets and Sinking Funds
- Apportionment and collection of Service Charges – for new developments, practical completion dates are agreed with developers
- Manage collection of service charge arrears
- Advise on insurance matters and handling claims through the Management Company's broker
- Payment of wages and dealing with PAYE and PRSI for management company employees.
- Checking, approval and payment of suppliers' invoices
- Book-keeping, accounting, maintaining bank accounts and reconciling statements in compliance with accounting standards.
- Preparation of reports for management meetings to keep board informed on all financial matters including sinking fund transfers
- Liaising with auditors and issuing of Auditor's Report and Financial Statements to owners
- Liaison with the Management Company's solicitors and other professional advisors
Repairs and Maintenance
- Routine Inspections of complex by Managing Agent's personnel, frequency of inspections dictated by ongoing activities.
- Arranging Routine Repairs and Maintenance of Common Areas and getting Board approval for extraordinary or capital expenditure
- Arrange and oversee maintenance agreements for lifts, plant and machinery, security including access systems, fire safety, emergency lighting etc. in compliance with Health and Safety Legislation
- For new developments, engaging, competent Building Surveyors on behalf of the Management Company – To deal with all common area snagging issues from inception to conclusion. The surveyors report and liaise directly with Management Company's directors and developers
General Administration & Board Support
- Attend 4 scheduled board meetings and the Annual General Meeting
- Advising the board of directors/management committee generally in relation to Lease Agreements and management covenants
- Issuing information and advices to new owners
- Obtaining emergency contact details of all home-owners
- Attending to telephone enquiries and correspondences from owners and residents
- Engage car park management contractors as required
Additional Services
Financial and Legal
- Dealing with specific breaches of House rules and breaches of covenant – Liaising with Lessee/Landlord in respect of such breaches.
- Preparing Health & Safety Statements and annual Health & Safety Reports
- Dealing with local authority and adjoining property owners, including planning appeals and engaging appropriate professionals to assist in such projects as required
- Making annual returns of Forms 46g and CT1 to Revenue
- Legal and Archive Document storage – Secured storage in fireproof facilities
- Liaising with and assisting Gardai in respect of any on-site issues that require the Management Company's involvement and keeping the Board fully informed of such issues
Repairs and Maintenance
- Removal of abandoned cars and vehicles – subject to Board approval
- Fire/Water damage of significant nature – Site attendance, meetings with Insurers, Surveyors and Contractors. Handling all correspondence in relation to claims
- Liaising with Surveyors/Insurers on buildings reinstatement valuations for insurance purposes – Assist in providing all relevant drawings/specifications as available
- Project manage major upgrades, refurbishments and new works – Negotiate terms of engagement and agree scope of works and approve payment
General Administration
- Attendance at unscheduled Board/Committee meetings – EGM and other special meetings.
- Responding to requisitions on management company in respect of re-sales
- Assisting Neighbourhood Watch, Resident Associations and Community Projects - Such as distributing newsletters and other circulars
- Recruitment and preparation of job description for Management Company employees such as janitors and caretakers.
- Providing Company Secretarial Service
- Providing 24 hour emergency service
- Postage and other sundry disbursements